Privacy Notice

Data is stored via the University of York, which is a Data Controller as defined in the UK GDPR. They are registered with the Information Commissioner's Office, and their entry can be be found here. Their registration number is: Z4855807.  

How is your data kept secure?
The University takes information security extremely seriously and has implemented appropriate technical and organisational measures to protect personal data and special category data. Access to information is restricted on a need-to-know basis and security arrangements are regularly reviewed to ensure their continued suitability. For further information see, https://www.york.ac.uk/it-services/security/.   

How is your data safely transferred internationally?
In certain circumstances, it is necessary to transfer your Personal Data (including Special Category Data) outside the UK. In respect of such transfers, the University will comply with our obligations under UK GDPR and ensure an adequate level of protection for all transferred data.  

How long is your data kept for?
The Physics of Life Network will retain your data in line with legal requirements or where there is a business need. Retention timeframes will be determined in line with the University’s Records Retention Schedule.   

What rights do you have in relation to your data?
Under the UK GDPR, you have a right of access to your data, a right to rectification, erasure (in certain circumstances), restriction, objection or portability (in certain circumstances). You also have a right to withdraw consent. For all other requests, see https://www.york.ac.uk/records-management/generaldataprotectionregulation/individualsrights/.  

Right to complain
If you are unhappy with the way in which the University has handled your personal data, you have a right to complain to the Information Commissioner’s Office. For information on reporting a concern to the Information Commissioner’s Office, see www.ico.org.uk/concerns.  

Changes to the privacy notice
We keep our privacy notice under regular review. This notice was last updated on the 9th of March 2023.
For more information, see here